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Landlord Gas Safety Certificate and Boiler Service As a landlord, it is your responsibility to ensure that all gas appliances, chimneys and flues are regularly inspected. The law also requires you give a copy of the check to your tenants. If the engineer considers that a particular appliance or installation is immediately dangerous the engineer will request permission to cut off gas from the system and recommend the installation of inspection hatches. What is a Gas Safety Certificate? A landlord's gas safety certificate is an official document that proves that all gas appliances and flues in the property that is rented have been checked by an accredited gas engineer. Landlords are legally obliged to conduct a gas safety inspection every year for each rental property they own. Gas Safe registered engineers carry out the inspection and check that all pipes, appliances and flues comply with safety standards. Landlords are also required by law to give their tenants an original copy of the CP12 Gas Safety Certificate (Gas Safety Record) at the end of each year's gas safety inspection and test. This should be given to tenants within 28 days after the Gas Safety Inspection and to new tenants at the start of their lease. CP12 is the abbreviation of the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form includes the date of the most recent gas inspections and tests, the results, any steps that need to be taken, and the name and name of the engineer that conducted the inspection. If the Gas Safety check highlights any problems with a gas appliance, the engineer will advise on what should be done to ensure it is safe for use. If a gas appliance is found to be immediately dangerous or Abnormally Lethal, the gas supply must be disconnected until the issue is resolved. If a tenant does not allow access for the gas safety checks to be completed the tenant is guilty of an offence that is criminal. A landlord may apply to the courts for an injunction order if necessary, however it is generally easier to send a clearly written letter stating the reason why the checks are carried out and what they will involve. This should encourage a reluctant tenant to allow access and, if otherwise, the landlord could be required to begin the eviction process. How often should I renew my Gas Safety Certificate? Landlords and letting agencies are required by law to carry out an annual gas safety check on all gas appliances and flues that are supplied to tenants. This is to ensure that their equipment is safe for use and that there aren't any gas leaks in the property. This is a crucial obligation and landlords must ensure that they have their gas inspections completed by a certified gas engineer. The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which confirms that an engineer has completed a gas check within the last 12 months. It is issued by the landlord and should be provided to the tenant to verify the security of the gas supply. It is valid for 12 months, and has to be renewed each year. A landlord who fails to provide a Gas Safety Certificate for their tenants could be penalized. Gas Safety checks must be completed by landlords in time. They should keep a copy in the event that tenants request it. It's also an excellent idea for landlords to install inspection hatches on all gas appliances so that the engineers can easily access the hatches for annual inspections. If the appliance is deemed to be 'at risk' during an inspection the engineer will categorise it as such and shut off the boiler and suggest that tenants not to use it until the inspection hatch is installed. The landlords should also ensure that they give tenants at least 24 hours notice prior to when they are allowed to enter the property to carry out Gas Safety checks. This gives tenants time to prepare for the visit and grant permission if necessary. If a tenant is refusing the engineer's entry the landlord must explain why this is necessary and what happens should the tenant refuse. If the tenant refuses to allow the engineer entry, the landlord could think about evicting the tenant in accordance with section 21 of 1988 Housing Act. What is homeowner gas safety certificate if you don't possess a Gas Safety Certificate? In short, it's the landlord's legal responsibility to ensure their property has a valid gas safety certificate before tenants move into the property. In the absence of this, it's an offense that could cause landlords to be charged and liable to heavy fines. The regulations state that landlords must also furnish copies of the gas safety certificates to their tenants upon request. Landlords must have an Gas Safe registered engineer visit their rental property to perform an inspection of all gas appliances. During the inspection the engineer will take note of any issues that may present a danger for tenants. They will then issue a CP12 gas safety certificate, that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate. This is an important piece of documentation that every tenant must be able to access and keep. It includes information about the gas installations of the rental property as well as information on when they were last tested and their expiry dates. It can assist tenants in identifying issues with their appliances or installations and ensure that they are aware of how to contact an Gas Safe Engineer to have them checked. Landlords must provide an inspection report on gas safety to their tenants, current and new within 28 days after the engineer has visited their property. The landlord is also required to provide the copy of CP12 at the beginning of the lease. Landlords who do not provide an original copy of the gas safety certificate could be prosecuted in accordance with the regulations and may be subject to unlimited fines or six months imprisonment. Similar to this landlords must make sure that carbon monoxide detectors are in operation in their homes and have them tested each month. The landlord is responsible for repairing the problem if the alarm does not work. The rules governing this apply to private, council and housing association landlords, and also to licensable houses of multiple Occupation (HMOs). In June 2017 in June 2017, the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certification. The decision was made by reference to the law which stipulates that landlords with assured shorthold leases must have a gas safety record for their property prior to when tenants move in. How do I get a Gas Safety Certificate? Landlords are required by law to ensure that gas appliances, flues, and pipework within their properties are safe for tenants. This is covered under the Gas Safety (Installation and Use) Regulations 1998. To comply with the regulations, landlords are required to conduct annual gas inspections on all the gas appliances and flues that they install in the building. This is known as a CP12 gas safety certificate, and it has to be filled out by a licensed Gas Safe registered engineer after each inspection. Landlords should consider conducting a boiler inspection in conjunction with an CP12 inspection. This will ensure that all gas appliances are working properly and safely. Gas engineers can offer an integrated CP12 inspection and boiler service at a reasonable cost. They will examine the seals on boiler burners and look for cracks and leaks in the flue system, clean the heat exchanger, and perform general maintenance. The CP12 is sometimes called “landlord's gas safety certificate”, although it actually is known as the Gas Safety Record Documentation. It contains the results of the safety inspections, and specifics about any issues or actions that need to be taken care of. Landlords must give their tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed. It is essential that landlords and letting agents only permit Gas Safe registered engineers access to the property to conduct safety inspections and for maintenance. It is crucial to educate tenants about the importance of permitting gas engineers access to the property. They should explain that the engineer's presence is necessary to safeguard them from carbon dioxide poisoning. If the tenant is reluctant to allow access it's the landlord's or letting agent's responsibility explain the legal responsibilities in writing. Then follow with a visit to the property to compel entry if needed. Gas Safe ID cards should be requested by tenants before they are allowed to enter the property. This will confirm that the engineer is competent to work with the systems in your home and can therefore be trusted to conduct the safety check. It's also worth bearing in mind that the gas engineer is legally able to shut off any malfunctioning equipment and can shut off your gas supplies when necessary.